About the Board Meeting Minutes

All board meetings start at 6pm, ending between 7:30 and 8 PM. There are no Board meetings in December and February, otherwise, the meeting date is the 4th Monday in each month (note... not necessarily the LAST Monday). Our main task as a Board is to have the 7-9 PM monthly Gardeners Club meetings run smoothly.

We're somewhat informal, liking to spend time in gardens at meetings held during Daylight Savings months.  As further incentive for members to host a board meeting, we showcase their gardens in the Featured Garden section of our website.

During our meetings we try to stay on topic as much as possible, following an agenda. There should always be time to introduce new topics, but it is often necessary to put off decision making until something specific is formulated/researched and put to the Board. The general membership needs to be presented with information and have time to offer suggestions as well. Often, when the Board meeting minutes are read, there is a mention of a "discussion" on a topic, and that's a good time to have the topic brought up to the membership. Another way for issues to be brought to the attention of members is in the newsletter.

Gardeners’ Club Board meeting 5/22/2017
Hosted by Valera Templeton

Board Members: 
(President) Cherry Thompson
(VP) Ilene Wilson
(Secretary) April Barclay
(Treasurer) Denise Rossi
(Membership) Suzanne Caron
(Hospitality) Janine Canada
(Newsletter) Lise Bixler
(Plant Table) Lupe Allen, Joanna Hall, Jan Olafsson
(Plant Table) Allan Neymark
(Refreshments) Marge Gregory
(Members at Large) Debbie Kindle,

The May 22nd Board meeting was held at the home of Valera Templeton. We enjoyed Valera’s beautiful spring garden, and Sim served a nice dinner.

Denise reported that the Spring Plant exchange earned $178.50, memberships earned $168 with an extra $116 in donations, and we have a total of $2772 in our account after granting the yearly scholarships last month. The grange asked to be named as “additional insured” on our policy which will cost and extra $35. Randy agreed to let us hold off on this per Cherry.

Around the discussion of funds, Lise Bixler asked that if we do indeed receive extra funds for scholarships, that we reopen the discussion as to where the extra funds will be spent.

Suzanne reported that we currently have 106 paid club renewals and 28 which have not renewed at this time.

There were people 45 attending the May meeting, with no new attendees.

Ilene discussed possible upcoming speakers including Kristine Albrecht speaking on Dahlias in June and the upcoming July ice cream social.

Succulent Sundae glasses were distributed for early construction of the prizes.

Janine suggested that we try an experiment putting together committees made of at least one board member and the rest general members to plan and execute special events such as the plant sales. More to follow.

Those bringing refreshments to the June meeting: Jeanne Favre, Joanna Hall and Julie Prendergast.


Future meetings:
   June: Kristine Albrecht
   July: Ice cream social

Future board meetings:
   June: April Barclay
   July: Janine Canada
   August:
   September: Lise Bixler?

Our next board meeting will be June 26th at the home of April Barclay in Aptos, at 6pm. All are welcome to attend.