About the Board Meeting Minutes

All board meetings start at 6pm, ending between 7:30 and 8 PM. There are no Board meetings in December and February, otherwise, the meeting date is the 4th Monday in each month (note... not necessarily the LAST Monday). Our main task as a Board is to have the 7-9 PM monthly Gardeners Club meetings run smoothly.

We're somewhat informal, liking to spend time in gardens at meetings held during Daylight Savings months.  As further incentive for members to host a board meeting, we showcase their gardens in the Featured Garden section of our website.

During our meetings we try to stay on topic as much as possible, following an agenda. There should always be time to introduce new topics, but it is often necessary to put off decision making until something specific is formulated/researched and put to the Board. The general membership needs to be presented with information and have time to offer suggestions as well. Often, when the Board meeting minutes are read, there is a mention of a "discussion" on a topic, and that's a good time to have the topic brought up to the membership. Another way for issues to be brought to the attention of members is in the newsletter.

Gardeners’ Club Board meeting 1/27/2020
Hosted by April Barclay

Board Members: 
(President) Cherry Thompson
(VP) Ilene Wilson
(Secretary) April Barclay
(Treasurer) Pat McVeigh
(Membership) Suzanne Caron
(Hospitality) Janine Canada
(Newsletter) Lise Bixler (not present)
(Plant Table) Lupe Allen
(Plant Table) Jan Olafsson
(Refreshments) Marge Gregory
(at large) Debbie Kindle
(at large) Dena Gonsalves

The January 27th board meeting was held at the home of April Barclay. Because of darkness we were unable to have a garden tour, but enjoyed a great potluck meal.

Per Pat McVeigh: Expenses; $39.00 rent, $200.00 donation to UCSC Arboretum, Liability Insurance $142.50 + $35.00 additional certificate of insurance for the Grange. Income; $293.50 White Elephant sale, $210.00 memberships, $165.00 donations. Account balance; $4040.52. We will be paying our liability insurance in January. We will use the figure of 85 members as last year. Cherry will provide a copy of the contract to Randy for the Grange. Cherry presented the year end financial report. We ended the year with a small positive number.

Pat McVeigh is ready to turn over her responsibilities as treasurer. The board would really like to hear from the membership with a volunteer.

There were 35 people attending the December holiday party meeting and 36 attending the January meeting.

Suzanne reports that we have 65 members paid for 2020.

Marge will be putting out the sign up sheet for refreshments for the March and future meetings. February: Liz Neely, dessert, Marge Gregory, beverages, JoAnn Christiansen, snacks.

Dena Gonzalves has volunteered to help Lupe man the plant table in the absence of Jan (after her knee surgery) for at least the months of February and March.

Bill Patterson has established a lending collection of gardening tools at his home in Live Oak. He has hedge trimmers, blowers, spray rigs and a variety of hand tools to loan to club members.

There was discussion around our remaining T-shirts. We need to inventory the remaining sizes. We decided to set the price at $10. We will be giving a shirt to our scholarship recipients in April.


Future meetings:

    February: Judith Connor, master gardener, on edible landscaping
    March: Stacy Philpott, ecology and benefits of gardening
    April: Scholarship meeting
    May: Spring plant exchange

Future board meetings:

    February 24th: Cherry and Joe Thompson 3315 Putter Dr. Soquel
    March 233rd: Janine Canada 2655 Brommer St., Santa Cruz
    April 27th: Ilene Wilson, 100 Howell Lane, Corralitos
    May 25th: Sim Gilbert (tentatively)

Our next board meeting will be on February 24th. The meeting will be held at 6pm at the home of Cherry and Joe Thompson, 3315 Putter Dr., Soquel. No garden tour due to darkness, potluck. All are welcome to attend.