About the Board Meeting Minutes

All board meetings start at 6pm, ending between 7:30 and 8 PM. There are no Board meetings in December and February, otherwise, the meeting date is the 4th Monday in each month (note... not necessarily the LAST Monday). Our main task as a Board is to have the 7-9 PM monthly Gardeners Club meetings run smoothly.

We're somewhat informal, liking to spend time in gardens at meetings held during Daylight Savings months.  As further incentive for members to host a board meeting, we showcase their gardens in the Featured Garden section of our website.

During our meetings we try to stay on topic as much as possible, following an agenda. There should always be time to introduce new topics, but it is often necessary to put off decision making until something specific is formulated/researched and put to the Board. The general membership needs to be presented with information and have time to offer suggestions as well. Often, when the Board meeting minutes are read, there is a mention of a "discussion" on a topic, and that's a good time to have the topic brought up to the membership. Another way for issues to be brought to the attention of members is in the newsletter.

Gardeners’ Club Board meeting 05/28/2018
Hosted by Marge Gregory

Board Members: 
(President) Cherry Thompson
(VP) Ilene Wilson
(Secretary) April Barclay
(Treasurer) Denise Rossi (not present)
(Membership) Suzanne Caron (not present)
(Hospitality) Janine Canada (not present)
(Newsletter) Lise Bixler (not present)
(Plant Table) Lupe Allen, Joanna Hall (not present)
(Plant Table) Allan Neymark (not present), Jan Olafsson
(Refreshments) Marge Gregory
(Members at Large) Debbie Kindle
(Guests)

The May 28th Board meeting was held at the home of Marge Gregory. Marge has been busy working in her garden. She had many beautiful poppies in bloom. The garden tour was followed by a potluck meal.

The first order of business was to move and second a resolution to suspend board meetings during the month of May.

The board revisited the number of members to declare for dues and insurance purposes. After discussion we settled on a count of 85.

Denise reported that the club made $179 from last month’s plant exchange, almost the exact amount that was earned last year. We took in $75 in memberships with a $5 donation. Allen took in $325 from T-shirt sales at the plant exchange. Expenses included $38 rent, $101 newsletter and $365 from the T-shirt printing balance.

There were 53 people attending the May meeting.

Marge reported that the July snack volunteers are as follows: Lupe asked to provide snacks, Ilene desserts, and Betsy Stiefelmaier will provide beverages.

Extra sundae cups were distributed for planting for the ice cream social. There are reportedly 25 already planted and ready for the meeting.

Jan presented a new, revised price list for the plant table and exchange. See attached.

Future meetings:
     June Claudia Boulton, loose your lawn
     July Ice cream social
     August Ann Tuck, monarchs
     During fall Bill the bulb guy
      January Martin Quigley, Australian plants

Future board meetings:
     June 25 Joanna Hall
     July 23 Allen Neymark (pot luck)
     August 27 Ilene Wilson
     September perhaps Lupe Allen

Our next board meeting will be June 25th at the home of Joanna Hall, on Cox Road in Aptos at 6pm. All are welcome to attend.