About the Board Meeting Minutes

All board meetings start at 6pm, ending between 7:30 and 8 PM. There are no Board meetings in December and February, otherwise, the meeting date is the 4th Monday in each month (note... not necessarily the LAST Monday). Our main task as a Board is to have the 7-9 PM monthly Gardeners Club meetings run smoothly.

We're somewhat informal, liking to spend time in gardens at meetings held during Daylight Savings months.  As further incentive for members to host a board meeting, we showcase their gardens in the Featured Garden section of our website.

During our meetings we try to stay on topic as much as possible, following an agenda. There should always be time to introduce new topics, but it is often necessary to put off decision making until something specific is formulated/researched and put to the Board. The general membership needs to be presented with information and have time to offer suggestions as well. Often, when the Board meeting minutes are read, there is a mention of a "discussion" on a topic, and that's a good time to have the topic brought up to the membership. Another way for issues to be brought to the attention of members is in the newsletter.

Gardeners’ Club Board meeting 05/26/2026
Hosted by April and Alan Barclay

Board Members: 
(President) Cherry Thompson
(Vice President) vacant
(Secretary) April Barclay
(Treasurer) vacant
(Membership) Suzanne Caron
(Hospitality) Joanna Hall
(Newsletter) Lise Bixler
(Plant Table) Lupe Allen,
Evelyn Zhovreboff
George Zhovreboff
(Refreshments) Marge Gregory
(Members at large) Debbie Kindle
(Guest) Leah Bradshaw

Our May board meeting was held at the home of April and Alan Barclay. As the days were getting longer, we were able to tour April’s spring garden and view the new plantings. This was followed by a pot luck dinner.

Per Cherry: Our checking balance is currently $4829.27.
During May: Income included $253 from the spring plant exchange, $200 from memberships and $150 from donations. Expenses for the month included $93 to the Grange for rent. Other expenses included our annual dues to CGCI in the amount of $107.25 and $78 to SCVD.

We had 24 attendees at the last meeting. Suzanne reports that we currently have 48 paid members. Members who have not paid their dues at this point will be dropped from the newsletter role.

We discussed the succulent sundaes and decided that having 6-7 for the raffle was adequate. We also discussed having the board meetings a little earlier. The upcoming meeting was changed to 5:30.

We discussed speakers and activities for the upcoming meetings. Names and activities discussed included:

June: Nicky Hughes from Cabrillo Horticulture
July: Ice cream Social

Hosts for future board meetings:
June: Kate Smith

The next board meeting to be held June 22nd at the home of Kate Smith at 200 McAmant Dr. Bonny Doon at 5:30PM. All are welcome to attend.